Question
Just curious if you use quickbooks to enter every sale as a customer or do you just use general numbers? It seems like alot of work to enter every customers detail but I guess it may be worth it?
Answer
And I enter each customer into the software with mailing address & email address and assign them a customer #.
Answer
you can download all the info for paypal customers through paypal, they have a quickbooks option. I used to use quickbooks but my version is old enough the download didn't work right with it (1994) so switched to microsoft money. paypal has a download for quicken and money plus a cvs download to use in a spreadsheet. I only have to manually enter the check/mo customers.
I download the money file for money but also download the cvs file to save in a spreadsheet. the cvs file has absolutely everything about the auction including your starting bid, length of auction, etc. the money file has their name, title of the auction items if they did it right, amount paid, the paypal fee, date (I think that's about it). all the info I want to keep in money but some day I might find the time to play around with all the info in a spreadsheet in terms of in depth analysis of sales.
mel-
Answer
I use quickbooks and I use the create invoice function to enter multiple sales into the system under the same generic customer name each day or every few days. That takes the item out of inventory and updates my sales. Then I use receive payments to take the invoice amounts and make a "bank deposit" to my paypal account so I can reconcile it later. Sometimes I even wait and do these all at the end of the month. I don't feel the need to log each sale separately. I print out a separate invoice from the andale system for every transaction and file it away in case I'm ever audited for sales tax. I don't feel the need to keep the customer information in the accounting software because they never want me to contact them again and I don't want to either and also there is no Accounts Receivable because a sale isn't considered completed until it's paid.